Nova CongressPort

01 — Problem

Congress secretariats juggle a separate website, registration forms, payment tracking, abstract and peer-review processes run over email, and badges, certificates and invitation letters made by hand. Every year the same chaos is rebuilt.

02 — System

We built a multi-tenant platform that gives each congress its own domain, database and theme. Attendee accounts, registration and fees, abstracts, reviewer assignment, the scientific program, documents and publication run as one flow; an operator CRM manages tenant provisioning, licences and domains.

03 — Architecture

The central app resolves the tenant from the domain and binds the request to that congress's database. The operator CRM provisions, suspends and re-domains tenants through a signed internal lifecycle API.

04 — Capabilities

1. 01

   Registration and pricing

   Fees by participation type, gala and capacity-limited workshop add-ons, discount codes, title and association-member discounts, and KVKK consents logged with IP and device.

2. 02

   Payments and reconciliation

   PayTR iframe payments with hash-verified callbacks; receipt upload and admin approval for bank transfers; email/SMS payment reminders and a multi-sheet finance export.

3. 03

   Abstracts and peer review

   Abstracts with up to 10 authors, oral/poster/online formats; single or double-blind review, automatic assignment with load balancing and conflict-of-interest checks; reviewers fenced to their own inbox.

4. 04

   Scientific program

   Halls, session types and panels; room and speaker conflict detection, an automatic scheduler, PDF/CSV export and a per-session .ics calendar file.

5. 05

   Documents

   Badges, invitation letters, attendance and author certificates, workshop certificates, acceptance letters; visual layout editors, bulk PDF and payment-gated access.

6. 06

   Publication and archive

   Abstract book and full-paper book PDFs, ZIP archive; multi-year congresses per tenant and a past-congresses page.

7. 07

   Site and content

   6 themes, editable homepage sections, menus, pages, blog, key dates and committees; Turkish and English content fields.

8. 08

   Operator layer

   A CRM for tenant provisioning, suspension, domain management, licence windows, template deployment and audit logging.

05 — Impact

• 01

  A congress's site, registration, collections, abstracts and documents are run from one panel.

• 02

  Registration, abstract, gala and workshop intake can be opened or closed without a deploy.

• 03

  A congress clones its structure into next year; previous years remain in the archive.

1:1

database per congress

2

blind review modes

6

congress site themes

7

admin roles

6

document types generated

5

SMS provider options